Physical Document Storage

As part of our document management services, we can customize a physical storage program for you. This service can include on-demand scanning, document retention planning, and document retrieval services.

Not ready for electronic records yet? We can simply store your documents and provide a physical retrieval program. We will e-mail or fax records to you upon request.

We can monitor the retention schedule for destruction and this solution may be the simplest and most economical for you. Upon receipt of your records we inventory each folder in every box, and input into a database along with the document type and retention parameters.

If you need the original file, we can courier, FED EX or UPS the files – at a nominal charge.

Our storage charge for standard archive boxes ranges from $0.50 to $2.00 per month. Retrieval services are available for an additional fee.

Hosted Electronic Storage

Whether your primary electronic records solution or merely for redundancy, Coastal has the option of a hosted subscription service for quick access to your electronic documents. We use a customer-friendly database system (Alchemy by Open Text). We provide you with a unique login and password to gain access to your secure database. This is user unlimited and available 24/7/365.

Once documents have been scanned or imported by Coastal’s technical staff, images are available for use the same day.

Costs: Hosted electronic storage plans start at $99.00 per month. Failure to make payments on time (Due by the 5th of each month) results in immediate suspension of access to your documents until balance is paid in full.

To access our secure customer FTP login site for hosted documents please click here, the link will open in a new window and direct you to https://coastal-hosting.com